Canon Law

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covenant [2017/07/14 15:04] (current)
amycsj created
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 +====== Proposal ====== 
 +  * Proposed by the community 
 +  * Proposed to Rome for Pontifical communities / to bishop for diocesans 
 +    * Coverletter from Community (3-5 pages) – narrative is supported by data in appendices. 
 +      * Request for Commissary 
 +      * Reasoning 
 +      * Brief History Leading to Petition 
 +      * Consultation and Votes of Community 
 +      * Choice of Commissary 
 +      * Financial Security 
 +      * Conclusion 
 +      * Signed by Community Leader 
 +    * Appendices – tables and lists communicate the information more concisely 
 +      * History of community from foundation to present (1-2 pages) 
 +      * Sisters, ages, living arrangements and ministry (1 page) 
 +      * Timeline of Meetings / Decision about the Future (1-2 pages) 
 +      * Council Minutes of Resolution for petition (1 page) 
 +      * Community Meeting Minutes of decision for petition and record of Leader’s consultation of individual sisters (1 page) 
 +      * USCCB NRRO Retirement Needs Analysis Report 
 +      * Commissary Letter of support (1-2 pages) 
 +      * Bishop Letter of Support (1-2 pages) 
 +====== Role ====== 
 +===== Care of Members: ===== 
 +  * Assessment and review of placement of the Sisters 
 +  * Ensure high level and quality of care 
 +  * Ensure maximum utilization of benefits 
 +  * Work to reduce cost and manage benefits 
 +  * Assist in necessary changes care plan 
 +  * Work to keep the Sisters living together or in proximity 
 +  *  
 +===== Ministries: ===== 
 +  * Transfer remaining ministry responsibilities 
 +===== Employees: ===== 
 +  * Oversee personnel, files, compliance 
 +  * Eliminate unneeded personnel 
 +===== Real Estate: ===== 
 +After Congregation have been placed in appropriate housing situations, work with local realtors to sell this property to maximize its value.  
 +During the transition oversee the maintenance of this facility to ensure snow removal, grass cutting, security, etc.  
 +When Congregation are in other appropriate housing situations, work with local realtors to sell this property to maximize its value.  
 +During the transition oversee the maintenance of this house to ensure snow removal, grass cutting, security, etc.  
 +Finance: 
 +Oversee all cash receipts and disbursements.  
 +Oversee monthly bank and account reconciliations.  
 +Ensure preparation of a timely budget which is in a format consistent with the audited financial statements and the monthly financial statements.  
 +Oversee the preparation of timely monthly financial statements in a format consistent with the audited financial statements.  
 +Simplify the accounting and reporting processes.  
 +Develop investment management guidelines and instructions.  
 +Ensure all revenues due Congregation are received.  
 +Work to reduce expenses.  
 +Ensure adequate insurance is in place.  
 +Ensure a timely, cost effective audit of the Corporation.  
 +Oversee the administration of Patrimony.  
 +Management issues to be addressed:  
 +Provide administrative support and advice to Congregation during the transition.  
 +Provide a monthly report to the Major Superior of Congregation to include a report on the activity on the above matters and a financial report.  
 +Provide other administrative services as needed.  
 +Legal: 
 +Maintain current nonprofit registration with the State of ___________.  
 +Work with legal counsel (firm to be determined) to update (state) Corporation Articles of Incorporation and Bylaws with a view to ultimate dissolution.  
 +Maintain corporate officers for banking, investment, insurance, real estate, and other legal issues.  
 +Maintain 501(c)(3) status.  
 +Respond to other legal issues as needed.  
 +Fees  
 +In recognition that the first few years of this relationship responsibility will require significantly more time on behalf of Congregation than later years, and to align the interest of both parties to safeguard and enhance the net assets of Congregation the following fees will be paid by Congregation to Commissary:  
 +1. First three years of agreement – percent ( % ) of net asset value at the end of the prior fiscal year,  
 +2. Future years – one half of (%) percent ( % ) of the net asset value at the end of the prior fiscal year.  
 +Fees will be paid monthly.  
 +Termination  
 +Both parties have the right to terminate the agreement at any time for any reason upon giving the other party six months written notice.  
 +Indemnification  
 +Both parties will agree to perform to the best of their ability and both agree that neither party will make any claim against the other party excepting those which violate a USA or (State) law. 
covenant.txt · Last modified: 2017/07/14 15:04 by amycsj