We provide legal and consultation services for religious communities and other non-profits:

* Respecting the unique nature of the religious community and the spirit of religious life

* Providing legal education and consultation designed for Catholic religious and their professional advisors

* Providing legal and facilitation services to nonprofit organizations

There is an ongoing need for religious communities to obtain legal and consultation services that respect the unique nature of the religious community. We have established a reputation among religious communities for providing quality service on a variety of legal issues and strategic planning and organization.


The Executive Assistant will assist with an extensive variety of project- and case-related support and executive assistant tasks.

Responsibilities:

* Manage and maintain schedules, project timelines and calendars

* Schedule and organize onsite and offsite meetings, consultations, conferences, speaking engagements, and events.

* Coordinate domestic and foreign travel including accommodations, flights, car rentals, public transport, pickup and accommodation by client; prepare travel itineraries and materials for meetings during travel, important numbers, locations and contact names for events/meetings. 

* Interface and establish ongoing positive business relationships with clients in person, by phone and/or email. Observe legal ethics and confidentiality of lawyer-client relationship. 

* Answer and screen calls, field inquiries, relay messages, respond promptly to client needs; responds to email and voicemail as soon as possible (and no later than the following business day). 

* Create, format, edit, proofread and manage LibreOffice documents, spreadsheets and presentations. Print and/or transmit via email as requested.

* Maintain and update website as an information portal. Support quarterly newsletter and webcast. 

* Research, propose and implement software solutions for office management.

* Draft routine correspondence, forms, etc. 

* Assist with Marketing and Business Development functions to include: 

----Maintain and update marketing materials (lawyers’ biographies, brochures, practices at a glance) 

----Open new clients and matters following procedures. 

* Track projects, review documents, filing, copying. 

* Maintain client, administrative and personal records, manage cloud storage.

* Track, organize and process ZohoInvoice reports, reimbursements and check requests.

* Perform special projects and other related duties as required and assigned. 
 

Requirements:

* College degree in relevant field.

* Respect for and understanding of Religious Life in the Roman Catholic Church, of Canon Law and Civil Law.

* Work experience as an executive, administrative or project assistant or relevant field. 

* Self-starter, adapts to changes in work environment and manages competing demands. 

* Strong computer, technical, remote meeting, organizational and administrative skills. 

* Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; and makes timely decisions. 

* Proficient in LibreOffice Suite, Google apps, and Web Site maintenance.

* Ability to work flexible and fluctuating hours, and ability to work remotely and in person.

* We are committed to providing equal employment opportunity to all applicants, contractors and employees in full compliance with all state, federal, and local laws prohibiting discrimination.

Pay is commensurate with experience.

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